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Deadlines are fun! They keep us on our toes. But what happens when you can’t find a piece of work you did a few years ago, that would save you a whole load of time - but you just can’t find it, buried amongst old folders and files in your Mac?! Instead of saving you time, you look everywhere and have to give up.
Folders in Mac OS X Lion work like manila folders in the real world. Their icons look like folders, like the one in the margin to the left; they can contain files or other folders, called subfolders. In Mac OS X Lion you can also put any icon inside a folder. You can also put folders inside other folders to organize your icons. The advanced catalog search algorithm, search results filtering, simultaneous multi-search, search for duplicate files. WinCatalog file organizer software implements both the typical search algorithm using simple queries and the advanced search using logical operators AND, OR, parenthesis and quotes - this makes the search more precise and provides for exact matching catalog search results.
Best practices for organizing files on your Mac
We so often throw everything into separate locations and pray they can find it when needed, taking a hit-and-hope approach. That method has never worked for the New York Yankees, so it’s likely to leave you striking out too. If only there were a way to arrange folders and find files faster. An efficient, proven system to avoid all the wasted time, stress and extra effort. Thankfully, Setapp has a solution or two. We have an array of ready to install organizational apps to make life that little bit easier.
Let’s start with some simple rules for managing your files and folders:
- Clutter control: don’t put files on the desktop. Your desktop is supposed to be clean and display that amazing HD wallpaper you’ve got going on.
- Find files faster: name your files and folders strategically.
- Shortcuts to your project resources in one place to access them quickly. It solving the annoying part of switching between projects.
- Tagging. Instead of—or in addition to—folder structures, try tagging files. The benefit of tagging is the ability to add multiple tags to a file. Without a strong folder structure, tags are all that’s keeping your files from getting lost in chaos.
Apps to find files faster
The Setapp collection of apps brings order to your Mac. Get the tools to seamlessly organize folders and files.
Clutter control: clean up desktop
Gather all the files and folders you want to keep on the desktop and put them in a folder or two for temporary storage if you’re referring to it regularly. If you want to make sure to keep your desktop clear, check out our Spotless tutorial. There is a rule to automatically clean off your desktop.
With smart algorithms such as the Autotidy feature, users can input ‘tasks’ which specify where particular files belong with an easy-to-use drag and drop system. The app will store your instructions and automate the process by scheduling folders to be organized at regular intervals.
There’s no limit to the number of automated tasks you can create, making for a spotless Mac. Users can teach the app to organize their images, desktop or individual documents, using a range of different parameters, e.g. filename, extension, file size, modified date etc. This gives users full scope to organize and locate files efficiently, without having to do the dirty work.
Putting your important documents and folders in the hands of an AI robot may be daunting, but Spotless is heavily regulated to minimize possible risks. Before submitting a new task, users receive a full preview of changes to consolidate understanding and ensure no errors are made, as well as having comprehensive and configurable conflict resolution rules to safeguard your files. With a fully editable dashboard, users can search engagement history to track what actions Spotless has undertaken and have the power to restore files or undo any unwanted changes.
Spotless is reminiscent of the swan analogy – your Mac is the swan, gliding smoothly on top of the water with ease. Spotless is the legs, powering away beneath the surface, laying the foundations for your relaxed drift up-stream. Sounds lovely, doesn’t it?
Find files faster
Keep in mind that you can search for files using folder names - the more specific, the more quickly you’ll find what you’re looking for. Think about saving an invoice. Do you think invoice1.pdf is a good name? Probably not. July invoice.pdf is not any better. So when you’re naming that invoice, think about how you might look for it. Probably:
- By date (I want the July 2018 invoice)
- By company (I want the ABCom invoice)
- By type of document (I want a invoice)
So a good name would allow you to look at the files in a folder and right away see what each file is without opening it. It would give you things you can use to search. So a good file name, in this case, could be 2017-07 ABCom invoice.pdf
The same concept applies to folders. Setapp has a good bulk renaming app which perfect for any kind of file renaming including music and photo files.
The same concept applies to folders. Setapp has a good bulk renaming app which perfect for any kind of file renaming including music and photo files.
Project shortcuts
The next step is to use workspaces to manage multitasking.
The nature of the macOS system doesn’t particularly lend itself to multitasking. Having to jump between the countless browser tabs open alongside your documents and any impending emails isn’t ideal, especially when you have a long to-do list. The fact that Workspaces allows users to add any resource to the workspace, along with handy widgets like a bookmark bar, makes it easy to work on web-focused projects and to handle online information simultaneously. With a fully customizable platform, Workspaces is built to evolve along with your tasks. If projects are surplus to requirements, the archiving feature stores all your old workspaces into one easily-accessible document, which can be made visible again at any time. Furthermore, adding new resources couldn’t be easier, with a one-click system inherent on encouraging efficient, fluid productivity.
Workspaces is a simple Mac organizer, facilitating and simplifying the art of multitasking. Through a designated ‘workspace’, you can access all relevant resources needed for the task in hand – web pages, emails, documents and more. By saving all the relevant documents to your workspace, you’ll eradicate all that wasted time hunting for files and, with the inbuilt task list, you’ll be able to switch exercises with ease.
What about pics organizing?
We can all appreciate the perils involved in keeping your images organized. From those videos of unforgettable nights-out to the endless array of selfies, the camera roll can be a mighty mess. For so many of us, photo hoarders who love collecting and storing photos, keeping them arranged is a near enough impossible task. Or was.
Picture this, an app that helps you manage your entire gallery, accessible at your fingertips, without the need to delete any images. Using a powerful photo manager, Emulsion effortlessly arranges your images in a well-structured, consistent and beautiful way. The Live Folder feature allows images to remain in their primary location, while simultaneously storing them with automatic syncing.
Furthermore, the app utilizes macOS features seamlessly. By placing all images together in one easy to access panel, users can sort pictures by metadata, tags and notes, complete with full-screen options, quick look and gestures. Through tagging, Emulsion can sort images by people, locations, time and even colors, demonstrating the impressive AI behind the app.
How to use tags to organize files in macOS
Alongside the apps to keep your things organized and easy to find, Mac has its own tagging feature that lets you color code files and folders. You can use this to group your items so that you’re not scrolling through endless lists.
Tags work for files and folders stored on your Mac or iCloud account and are easy to add.
How to tag files and folders in macOS?
To tag an open file, hold the pointer to the right of the title and click on the arrow, followed by the Tags field. Choose a tag from the list, or enter a new tag.
To tag a file in the Finder or on your Mac desktop, select the item that you want to tag, open the File menu and choose a color. If you want to choose a different tag or enter a new tag, click on Tags for additional options.
To tag a newly created file as you save it, click on File > Save and select the Tags field in the Save dialog. Enter a new tag or select one from the list.
Items can also be tagged from a Finder window by selecting a file or folder and clicking on the Tags button.
How to find tagged items in macOS?
Once you’ve tagged your items you can easily find them by opening up a Finder window.
From the finder window, enter the tag name or color in the search field and locate your file from the list. Alternatively, you can ask Siri to find the file for you by asking it to, “Find files with a blue tag” or something similar.
To see every file with a particular tag, you can click on the tag color in the Finder sidebar. You can also choose which tags you want to see located in the sidebar by going to Finder > Preferences and choosing the appropriate tags.
To sort items by their tag, go to View > Show View Options and click the checkbox next to Tags. Click the Tags column in List view and the files will be arranged for simple viewing. Click on the column name again to revert the order back to how it was.
How to edit tags in macOS?
To edit a tag that you’ve already created, go to Finder > Preferences > Tags.
From here you’ll be able to change the color by clicking on the color button and selecting a new option and change the name by clicking on the tag’s name.
To add a new tag, click on the + button.
How to remove a tag in macOS?
If you want to remove a tag from an item, all you need to do is Control-click the item, click Tags, select the tags that you want to remove, and hit Delete.
Software Search And Organize Mac Os Files On Windows
Removing a tag from your Mac is equally straightforward. Go to Finder > Preferences > Tags, select the tags that you want to remove and click on the - button.
Gone are the days of folder hunting and head scratching. With Setapp subscription, you can get these apps plus a whole host of others, bringing an end to the constant categorizing confusion. Start your free trial with Setapp today and discover a world of app innovation.
Sweet memories fade with time, but when captured in images, they stay with you forever. If you are fond of taking pictures, you must have a collection of hundreds and thousands of photos. Capturing moments is fun but organizing them can be an arduous task. However, if you have a photo management app for your Mac, things could get a lot easier. To know about some of them, read on!
Best Photo Management Softwar for Mac
Organizing photos can be fun when you have a third party app on your Mac. We have listed some of the best photo management apps for Mac.
1. CyberLink PhotoDirector 365
Cyberlink PhotoDirector 365 is a photo management tool that not only helps you to organize your photos in a neat manner but also provides advanced editing tools. Let’s take a look at the features of the CyberLink PhotoDirector 365:
- To manage your photos, you can categorize them with keyword tags, star ratings, smart collections, color coding, and flags.
- The software can automatically arrange your photos on the basis of on composition, frame, time or date or you can manually organize them by simply dragging and dropping.
- You can share both digital and hard copy photos with your friends. Moreover, you can create slideshows and upload them to YouTube.
Also Read:5 Best Duplicate Photo Finder and Cleaner Tools
2. Adobe Photoshop Elements 15
Software Search And Organize Mac Os Files 2017
Adobe Photoshop Elements 15 is a simpler and efficient way of managing your photos on Mac.
Let’s take a look at the features of the Adobe Photoshop Elements 15:
- With Auto Curate feature, your photos are organized according to the image quality, faces, subjects, Smart Tags and more which makes searching for images easier.
- The software suggests you use Smart tags to your photos so that you can find the photos easily later on.
- It also allows you to fix multiple photos at a time.
3. AfterShot Pro 2
AfterShot Pro 2 helps you in organizing and viewing all your photo collection in one place making it one of the best photo Management apps for Mac. Let’s check out all the features of AfterShot Pro 2:
- You can edit and make other changes to one or many photos at once with powerful batch processing controls.
- The powerful search tools, star ratings, and other tools help you quickly find photos no matter what is the size of your photo collections.
- You can easily compare, filter and select your best photos from n number of similar looking photos
Also Read:10 Best Duplicate File Finder And Cleaner Apps
4. Unbound
One of the best photo management apps for Mac, Unbound helps you efficiently manage your photos according to your needs. Let’s take a look at the features of the Unbound:
- You can use albums to categorize your photos. With instant search, you can locate any album within a few clicks.
- The app can play slideshows, display EXIF information and can also use GPS location data to display photos on a map.
- Unbound can sync your albums to your iPhone, iPad or other Macs with the help of Dropbox. So that you can upload and organize your photos from any of the devices.
5. Phase One MediaPro1
Phase One MediaPro1 is a good choice if you love to keep your photo collection organized and managed. Let’s go through the features of the Phase One MediaPro1:
Software To Organize Files And Folders Mac
- It allows you to handle photos in batch whether it is editing or renaming.
- The app allows you to convert your RAW format images to JPEG or PNG, BMP and more to make it easy to share it across.
- It has an auto-sort feature which uses metadata annotations to sort photos.
Software Search And Organize Mac Os Files Free
Also Read:How to Find and Remove Duplicate Photos on Mac
So, these are some of the best photo management software for Mac which you can use. Try them and let us know which worked for you.
Software Search And Organize Mac Os Files Pdf
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